What Characteristics Do Highly Effective School Management Software Systems Have?

A school or afterschool facility can be tough to manage. There are so many systems and functions involved that need to be managed and monitored simultaneously. More and more schools are implementing school management software to help make their systems and administration processes more efficient. Based on this, we thought it a good idea to gather some essential characteristics of school management systems.

1. Student information – Effective school management software gives easy access to student information. Teachers can access any details they need without a problem. Information like grades, address, family history, health issues, accounts, etc. should all be easily accessible to teachers and managers.

2. Teacher information – Good software allows teachers or instructors to manage their admin more effectively and have access to records and activities without any hassle. A teacher’s class schedule, reports, and activities can be easily accessed with a good software system. Management software can make a teacher’s job much easier.

3. Access for parents – The ability for parents to follow their child’s school activities, progress and dates is very important in today’s busy schedules. An effective system allows parents to access to information about their child’s grades, progress, attendance, and any disciplinary problems. It also makes it easy for parents and teachers to communicate and to ensure that parents receive report cards.

4. Easy communication – Another important characteristic of good school management software is the ability to send e-mails, text messages, or voice messages to parents. This makes communication more efficient and less time-consuming. These systems have templates and possible bulk SMS capabilities that allow messages to be sent to a select group of parents or the whole school.

5. Streamline report cards – A good system can help teachers complete report cards faster by compiling and processing the data available. The system uses data that has already been updated for each student and calculates the final marks and populates a template that forms the report card. This saves teachers and administrators a lot of time.

6. Managing attendance – School management software can make the process of recording attendance and keeping parents informed effortless. Marking students that are present in small blocks are time-consuming and leave room for error. These systems offer fast and effective online attendance pages that make the process go much faster and reduces the possibility for error. It also helps teachers to be able to send attendance information to parents without delays.

7. Financial characteristics – Effective school management software allows the tracking and monitoring of school fee payments, online payments, accounts unsettled, etc. Online billing makes paying school fees very easy for parents and helps administrators keep effective records.

If you are looking to implement school management software at your school or afterschool facility, consider these characteristics. Read reviews and find out which of these characteristics the software offers. Based on the information you gather, you should be able to choose the system that will be most suitable for your school.

Infographic by: zeneducation.co.uk